Agile Cymru

Application form

(February 2025)

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Guidelines for completing the form
Before completing this form, you should review the Agile Cymru Guidance. Agile Cymru offers funding through a range of calls for applications (often called initiatives), such as Irish Sea or Horizon Europe. If a project aligns with multiple initiatives; indicate the primary one below. Agile Cymru is also open to proposals that may not fit a call. For this ‘open funding pot’ applicants are encouraged to raise their ideas with the Welsh Government’s Agile Cymru Team before applying. The information you provide can be proportional to the level of grant you are requesting. For example, a small straightforward proposal can focus on providing essential information rather than detailed background. Title of the Agile Cymru funding call (if relevant) Application Sections Applicant and partnership(s) and/or network(s) facilitated Project synopsis and description of activity Criteria Outputs and outcomes Experience Identified risks and alternative plans Grant requested UK Subsidy Declaration If you need further information, please email the Agile Cymru Team. AgileCymru@gov.wales Please send completed forms to AgileCymru@gov.wales. Postal options are available upon request.
Applicant and partnership(s) and/or network(s) facilitated

Applicant name: (Include contact person if different to applicant)	
Organisation name:	
Address, including postcode:	
Telephone:	
Email address:	
Company Website:	
Company registration number:	
VAT registration number:	
Is VAT Recoverable?	Yes: No:
Applicant Date of Birth (see footnote ):	
Applicant National Insurance Number (see footnote 2):	

Date when a decision on this application is required :	
Please note: Eligible costs must only be incurred on or after the date an application is approved by the Welsh Government, unless you have written confirmation from the Welsh Government’s Agile Cymru Team.

Partnership(s) and/or network(s) facilitated

Agile Cymru promotes cross-border and international partnerships and greater cooperation. Please fill in the table below with details of the partnerships or networks facilitated through the proposed activity.

Country/Region	Organisation	Contact Name and Title

If partner details are unknown or not relevant, please explain below.

Project synopsis and description of activity

Project Synopsis
Summarise your intended use of Agile Cymru funding, including targeted regions, thematic focus, key objectives, how these will be achieved, and their alignment with Agile Cymru’s aims. Mention the role of key partners if relevant (around 100 words). Note: this summary may be used for grant publicity and should not contain confidential information.

Description of activities
Detail the key activities for which funding is requested, including the delivery method, timeline, and the contribution to the project aims. (Maximum 250 words). For funding supporting proposal development (e.g., Horizon Europe), provide where possible the competition name, call ID, proposal outline, fit with call specification, and potential EU grant for Wales, if successful. If travel is included, specify the number of trips, destinations, estimated dates, itinerary, and roles of travellers, if more than one.
___________________ Where the activity includes travel: Number of trips: Destination(s): Estimated travel dates: From: To: Name and position of traveller(s): Travel Itinerary Include names and positions of key individuals and organisations you will meet.
Previous applications: Has your organisation / department submitted a previous application(s)? If they have what activity and costs were funded? Is this a continuation? What was the result / outcome of the funded activity in previous application(s)?
Criteria
Applications are assessed against the criteria in the Agile Cymru Guidance and, where relevant, areas in the specific call document. For a specific call, use the boxes below to explain how your proposed activity supports the areas identified in the call document (200 words or fewer for each criterion). For the ‘open funding pot’ or Horizon Europe, please address any relevant criteria below. Supports and builds relevant strategic relations outside Wales. Creates a range of opportunities in a significant area for the Welsh economy. Involves important and relevant organisations or networks. Transfers international knowledge to Wales that will positively impact Welsh policy priorities. Builds on and grows existing activity. Has a clear pathway to bringing in other funding or another route to ongoing, sustainable economic activity.

Outputs and outcomes

Refer to section 6 of the Agile Cymru Guidance. Applications must detail the project’s outputs during the grant-funded period and the expected short to medium-term outcomes. There must be a clear intervention logic between proposed activity and the resulting outputs and outcomes.

More information is available in the definitions document.

Outputs	Quantity
Number of engagements with international partners	
Number of engagements with UK partners	
Number of formal networks joined	
Number of applications for competitive funding	
Number of participants trained	
Number of new collaborations	
Number of feasibility studies completed	
Number of pilot projects completed	

Outcomes	Quantity
Number of existing international or UK partnerships maintained	
Number of new international or UK partnerships established	
Number of new formal networks created	
Amount of competitive funding awarded (£s)	
Number of inward investment opportunities identified	
Increased knowledge, understanding and expertise of participating Welsh organisation(s)	
Number of new products, processes or services created	

Explain the relationship between the proposed activity, the outputs, and the intended outcomes.

Experience
Describe your experience with international and UK partners. Have you worked on international or UK projects before? (Maximum 150 words)

Identified Risks and Alternative plans
Identify any risks that may affect project delivery and provide a contingency plan if needed.

Grant requested

Please set out the anticipated costs for all activity.

NOTE - A separate line must be used for each individual cost heading/description.

1	2	3*	4	5
Cost description (for example, flights, accommodation, or type of subcontracted expertise)	Description and justification of cost (quotes required for all procured services/contracts)	Total expected cost (£)	Grant requested (£)	Grant intervention rate (%)

Total expected cost (£):	£		
Total Grant requested (£):		£	
Overall intervention rate (%):			%

______________________

* Please indicate if you are including any non-recoverable VAT. Recoverable VAT is ineligible.

Value For Money options must be used, taking into account the objectives of the activity. The policies of the applicant’s organisation must be followed. We expect hotels to be within the HMRC benchmark rates unless justified http://www.hmrc.gov.uk/employers/emp-income-scale-rates.htm. Contracts over £4,999 must be subject to 3 quotes.

Levered funding – indicate if you or a project partner are contributing separate funding outside of the eligible costs, such as staff time, subsistence, equipment, meeting rooms, back-filling, along with an approximate estimated value. Please also note here if you or a partner are applying or intend to apply for funding to a different region or nation for related activity, for example to the Breton Government’s parallel call. Please indicate the amount of funding involved.
	£
	£
UK Subsidy

See section 12 of the Agile Cymru Guidance.

The award of financial assistance by public authorities must comply with the UK subsidy control regime and international commitments to free trade (https://www.gov.uk/government/collections/subsidy-control-regime).

All applications and financial assistance will be assessed against the subsidy definition in the Act (the four-limbed test). If support meets this definition, we will consider the appropriate subsidy position in accordance with the Act.

You must obtain your own legal advice if you need guidance on your duties and responsibilities.

Declaration

I/we confirm each of the following:

I/we certify, to the best of my/our knowledge and belief, that entries and details on this application form and supporting documentation are correct and the application for financial assistance is for the minimum required to enable the project to proceed.

I/we do not have an alternative source of funding for this activity.

I/we accept the payment and auditing conditions associated with this grant.

I/ we understand that we must notify the Welsh Government immediately and in advance of any cost or target variation of more than 15% to that set out in Schedules 4 and 2 respectively of the Offer of Grant Letter/ Grant agreement letter issued to me/us as a result of this application.

I/we acknowledge that if I/we fail to meet the eligibility requirements, I/we shall be liable to pay the full price that would otherwise be payable in respect of services received.

I/we also confirm that there is no one involved in the management of the activity that has been bankrupt, disqualified from being a company director or been a director, partner or proprietor of a business subject to financial insolvency.

If this application is successful and I/we discontinue the agreed activity and I/we fail to provide a good and justifiable reason why that was necessary (of which the Welsh Government shall be the sole judge), I/we agree to repay in full any monies I/we have already received in respect of this application.

I/we acknowledge that approval of this application does not in any way imply that the Welsh Government or any other funder will accept any future proposal.

I/we agree that the Welsh Government can use information in this application form for the purposes of assessment and monitoring the operation of the grant scheme. I/we understand that where a call is coordinated with another funding organisation such as a regional government, it may be necessary to share non-personal information about applications in order to avoid duplication.

I/we agree that the Welsh Government can publish an agreed text concerning the success of my application and/or any related outcomes. Please refer to the Agile Cymru Guidance for details of obligations in respect of the General Data Protection Regulation.

I/we understand that invoices, timesheets, receipts and other relevant records relating to each of the eligible cost categories must be kept for up to 5 years from the date of any award resulting from this application (see Agile Cymru Guidance). All information must be made available to the Welsh Government, their successors or their appointed agents on request for audit purposes.

I am/we are authorised to sign on behalf of the applicant organisation.

Signature		Date	
Name		Position	

Higher Education Institutions – if required by your internal processes, signature of European Liaison Officer.

Signature		Date	
Name		Position	European Officer

https://www.gov.wales/agile-cymru-guidance

Welsh Government grant procedures involve a quick fraud prevention CIFAS search, which requires such information in order to be effective. Please let us know if there are problems with including this data in the form.

Whenever possible, applications should be submitted at least 2 weeks before eligible costs are likely to be incurred.

SCoRE Guidance and FAQs. Version 5 (March 2020)

2025-03-07T10:59:00Z