Cabinet handbook - Annex A
An introductory guide to the Welsh Government for incoming ministers, their private offices and those across government.
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Information Security - Ministers – Microsoft 365 and mobile devices
Mobile devices, e.g. phones and laptops are owned by the Welsh Government and provided for business use. They are not a substitute for a personal device.
- Use – mobile devices and laptops are for your exclusive use. You may not loan or transfer them to anyone else, e.g. a work colleague, contractor, friend or family member. You are responsible for all activity that takes place on the device and must not share your password or PIN with anyone else.
- Lost / stolen – if the device is lost or stolen you must immediately report it to your private office who will inform IT Services. IT Services may remotely wipe all information on the device if it is not in a safe location.
Monitoring
Location services are switched on to enable Welsh Government to track the device if it is lost or stolen. Location data is not routinely reviewed and there are protocols in place should it be necessary to access that information.
Overseas
If you are travelling overseas, seek advice from the Departmental Security Unit before you travel with your device. Other countries do not have the same legal frameworks as in the UK and when overseas, your device will be subject to different cyber threats. These vary significantly depending on the country being visited.
Chief Security Officer