Use a publication for standalone government documents - these are date-stamped and usually not updated once published.
Create one publication for each document or group of identical documents in different formats. For example:
- an annual report for a particular year is one publication however may include multiple documents, for example annexes
- the same document provided as Word and pdf is one publication
Details are optional. They provide further information to reassure the user whether they have found the information they want. They may also meet the user need without opening the document, for example summarise the main recommendations in a report.
Date the document was first issued in any format.
If the publication contains more than 1 document it is the date of the document issued first. If different documents have different publication dates consider whether they should be separate publications.
Date the document was most recently updated. Likely to frequently be the same as first published.
An update is a substantive change to the document, for example changing the facts. A change is not a minor amendment, for example a spelling correction.
If the publication contains more than 1 document it is the date of the document most recently updated.