Draft All Wales Practice Guides on safeguarding people from exploitation feedback forms: privacy notice

In line with UK General Data Protection Regulations (UK GDPR) This privacy notice explains how we collect, use, and process your personal data fairly, lawfully, and transparently.

The Welsh Government will be the data controller for any personal data you have provided in relation to the feedback forms. The information will be processed as part of our public task and the official authority vested in us to undertake the core role and functions of the Welsh Government.

Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’.

For this survey we will collect the following personal data:

• Name
• Email address

Personal data provided to the Welsh Government is stored in folder on a secure server within the UK.

The Welsh Government has procedures to deal with any suspected data security breaches. If a suspected breach occurs, the Welsh Government will notify you and any applicable regulator where we are legally required to do so.

Support service teams and its system technical administrators who support the IT system. System technical administrators will not use your details in any way.

We may contact you to clarify your survey response or respond to your feedback directly. 

Your personal data will be retained on secure Welsh Government IT systems for up to 6 months in line with the Welsh Government retention policy after which time it will be securely destroyed. We may delete the information sooner if it is no longer being used.

Under data protection legislation, you have the right:

• to be informed of the personal data Welsh Government holds about you and to access it
• to require us to rectify inaccuracies in that data
• to (in certain circumstances) object to or restrict processing
• for (in certain circumstances) your data to be ‘erased’
• to (in certain circumstances) data portability
• to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.

Should you have any queries regarding this privacy notice please contact the Fair Work team: FairWork@gov.wales 

For further details about the information the Welsh Government holds and its use, or if you want to exercise your rights using the UK General Data Protection Regulation, please contact:

The contact details for the Information Commissioner’s Office are: