International relations database: privacy notice

The Welsh Government’s International Relations team is responsible for the delivery of the Welsh Government’s international strategy. A key aim within that strategy is to engage with and mobilise the Welsh diaspora. A key part of this work includes collecting, with your consent, a limited amount of personal data from the Welsh diaspora.

The data we will be collecting will be:

• your name
• email address
• location
• age range
• gender
• areas of interest (e.g. visiting Wales, Welsh business, etc.)

This data will allow us to maintain contact with the Welsh diaspora and share information relating to the areas in which the diaspora have expressed an interest.

Upon receipt, Welsh Government become a data controller and will process it on the basis of your consent.

Welsh Government will use the information to:

• promote/advertise relevant content/information.
• issue invitations to virtual and physical events.
• encourage participation in campaigns and initiatives led by Welsh Government and our partners.

Information will only be shared with key stakeholders relevant to the diaspora’s areas of interest. For example, if you have expressed an interest in travelling to Wales, we will share your data with Visit Wales. If you have expressed an interest in learning more and connecting with Welsh businesses, we will share your data with a relevant partner. We will not share your data any wider than for the reasons outlined above.

This information will be kept on our database for a maximum of 120 months.

You have the right to:

• access to the Personal data that we are processing about you
• require us to rectify inaccuracies in that data
• the right (in certain circumstances) to object to processing
• the right for your data to be ‘erased’ (where consent is the lawful basis)
• lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection. 

For further information about the information which Welsh Governments holds and its use, or if you wish to exercise your rights under the GDPR, please see contact details below:

International Relations team: InternationalRelations@gov.wales

Data Protection Officer
Welsh Government
Cathays Park
CARDIFF
CF10 3NQ
Email: DataProtectionOfficer@gov.wales

The contact details for the Information Commissioner’s Office are:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 01625 545 745 or 0303 123 1113
Website: ico.gov.uk

The Welsh Government is committed to handling your personal data safely, securely and only for as long as we need. 

If you have any concerns about how we use your personal data, we encourage you to raise them with the relevant team in the first instance. 

You can also contact the Data Protection Officer by emailing DataProtectionOfficer@gov.wales or writing to the DPO at: 

Welsh Government 
Cathays Park
Cardiff 
CF10 3NQ

If you wish to make a formal complaint about how the Welsh Government has processed your personal data, you can complain about Welsh Government.

We will acknowledge your complaint and respond within an appropriate timescale, in line with data protection legislation and our complaints process.