How we will store and process your details under the General Data Protection Regulation.
Contents
This notice tells you about how the Out-of-Work Service will process personal data during the administration and management of land and property managed and owned by the Welsh Ministers.
What is Personal Data?
Personal data, as defined by the General Data Protection Regulation, is information that we have or are likely to have in the future relating to a living individual who can be identified by that information.
The Welsh Government will be the data controller for the information you provide.
We will process it on the basis of our public task and the official authority vested in us and, where it amounts to special category data, in the substantial public interest.
Support through the Out-of-Work Service
To allow us to support you through the Out-of-Work Service, we need to ask you to provide a range of personal information to our processors:
- Cyfle Cymru
- Gofal
The information you provide to the peer mentors will be held in the strictest confidence and will not be shared with a third party.
They will work with you to overcome your barriers and help you back into training, education or employment.
How the information will be used
The information that we request from you will be evaluated to establish whether the operation is effective in achieving its purpose, and efficient in how it is producing results.
The information will also be used by the Welsh European Funding Office (WEFO) for the purpose of administering and managing the project.
The information will help us:
- support you through the Out-of-Work Service
- measure and evaluate service performance
- strengthen the evidence base for substance misuse and mental health support
Your Rights Under General Data Protection Regulation
Where applicable, you have the right:
- to be informed of the personal data we hold about you and to access it
- to require us to rectify inaccuracies in that data
- to (in certain circumstances) object to or restrict processing
- for (in certain circumstances) your data to be erased
- to (in certain circumstances) data portability
- to lodge a complaint with the Information Commissioner’s Office (ICO), which is our independent regulator for data protection
You have the right to withdraw your consent at any time by contacting the Welsh Government European Social Fund Programme Manager for the Out-of-Work Peer Mentoring Service at outofwork-peer@gov.wales.
Storing and Retaining your information
We will store your information in compliance with the General Data Protection Regulations, European Structural Fund and Welsh Government (WG) Records Policy.
It will be retained in accordance with Welsh Government records management requirements.
The Out-of-Work Service records management and retention practice complies with the current guidance.
Making a complaint
The Welsh Government is committed to handling your personal data safely, securely and only for as long as we need.
If you have any concerns about how we use your personal data, we encourage you to raise them with the relevant team in the first instance.
You can also contact the Data Protection Officer by emailing DataProtectionOfficer@gov.wales or writing to the DPO at:
Welsh Government
Cathays Park
Cardiff
CF10 3NQ
If you wish to make a formal complaint about how the Welsh Government has processed your personal data, you can complain about Welsh Government
We will acknowledge your complaint and respond within an appropriate timescale, in line with data protection legislation and our complaints process.
Further information
For further information about the personal data collected and its use, if you have any concerns about the accuracy of personal data, or wish to exercise any of your rights under the General Data Protection Regulation, you should contact:
Welsh Government ESF Programme Manager
Out-of-Work Peer Mentoring Service
Email: outofwork-peer@gov.wales
Data Protection Officer
The Welsh Government’s Data Protection Officer can be contacted at:
Welsh Government
Cathays Park
Cardiff
CF10 3NQ
Email: DataProtectionOfficer@gov.wales
Information Commissioner’s Office
The Information Commissioner’s Office helpline can be contacted on:
- 0303 123 1113
- 01625 545745
(9am to 5pm, Monday to Friday)
Further information on data protection can be obtained from the Information Commissioner’s Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: www.ico.org.uk