Public appointments candidate feedback form: privacy notice

The Public Appointments Team (PAT) may invite candidates to complete a short online survey to share feedback on their experience of the recruitment process, including how they found out about the opportunity and how the process worked for them.

This feedback will help us understand the effectiveness, accessibility and fairness of our approach, and identify areas for improvement.

The survey does not ask for names or contact details unless you choose to provide them. We do not actively seek to collect personal data; however, free-text responses may occasionally include information that could make individuals identifiable.

All responses will be used solely to evaluate and improve the public appointments process. They will not be used to identify individual candidates unless you have explicitly agreed to your comments being attributed.

The information you provide will be used to evaluate candidates’ experiences of the public appointments recruitment process, including how you became aware of the opportunity and how the process worked for you. This will help us to improve future campaigns and ensure our processes remain fair, open and accessible.

Your responses will be stored securely and will only be accessed by the Public Appointments Team.

If you choose to consent to your comments being shared publicly (for example on our website or social media), and optionally provide your name and role/organisation, this information will only be used for that purpose. Providing this information is entirely optional.

The Welsh Government (‘we’) will be the data controller for the personal data you provide.

For evaluating the recruitment process

Article 6(1)(e) – Public task

Processing is necessary for the performance of a task carried out in the public interest and in the exercise of official authority vested in the Welsh Government.
We use your feedback to evaluate candidates’ experiences of the public appointments recruitment process and to improve how future appointments are delivered. This supports our responsibility to ensure recruitment processes are fair, open and accessible.

For sharing comments publicly

Consent

We will only use your comments for promotional purposes if you have given explicit consent.

You can withdraw your consent at any time by contacting PublicAppointments@gov.wales.

The information you provide will be retained only for as long as necessary to evaluate and improve the recruitment process.

Comments shared publicly will be retained only for as long as they remain published on our channels.

The information will not be shared outside Welsh Government except where you have provided consent for your comments to be shared publicly.

Under the UK data protection legislation, you have the right: 

• to access the personal data the Welsh Government holds on you;
• to require us to rectify inaccuracies in that data
• to (in certain circumstances) object to or restrict processing
• for (in certain circumstances) your data to be ‘erased’
• to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection. 

The contact details for the Information Commissioner’s Office are:

For further information about the information that Welsh Government holds and its use, or if you wish to exercise your rights under the UK GDPR, please see contact details below:

For further information on your information rights please contact: