Gwobr Dewi Sant: privacy notice

Gwobr Dewi Sant celebrate the achievements of the people of Wales. The Welsh Government takes its personal information obligations seriously and this document sets out how Welsh Government (as data controllers) will process the personal data you submit throughout the awards process. Any personal data will be processed in the public interest and in the exercise of official authority vested in us.

We will always ensure that any personal data we receive in relation to the awards is stored securely and seen only by those people involved in processing the nomination in relation to Gwobr Dewi Sant such as Welsh Government officials and appointed contractors involved in the nomination process.

The personal data will be retained for 12 months following the awards at which point it will be deleted.

Under data protection legislation you have the right:

• to access to the personal data that we are processing about you
• to require us to rectify inaccuracies in that data
• to object to processing (in certain circumstances)
• for your data to be ‘erased (in certain circumstances)
• to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.

The contact details for the Information Commissioner’s Office are:

For further information about the information which Welsh Government holds and its use, or if you wish to exercise your rights under the GDPR, please see contact details below:

Gwobr Dewi Sant celebrate the achievements of the people of Wales. There are 10 Gwobr Dewi Sant which are nominated for by the public to recognise the commitment, dedication and hard work of the people of Wales.

As part of nomination process, the Welsh Government has received details of your name, job title and work and home email and address. Welsh Government takes its personal information obligations seriously and this document sets out how Welsh Government (as data controllers) will process your personal data throughout the Awards process. Any personal data will be processed in the public interest and in the exercise of official authority vested in us.

We will always ensure that any personal data we receive in relation to the awards is stored securely and seen only by those people involved in processing the nomination in relation to Gwobr Dewi Sant, such as Welsh Government officials and appointed contractors involved in the nomination process.

If you are a finalist, your personal data (along with the name of your organisation) may be processed in the context of awards related PR and press opportunities (pre and post event). These will include photography, media interviews, use of your case study / story in any PR, video, social media, TV and press.

Your personal data will be retained for 12 months following the awards at which point it will be deleted.

If you wish to withdraw from the process at any time, please let us know by contacting gwobraudewisant@llyw.cymru. We will then delete all of the personal data we are processing on you for the purposes of the Awards.

As well as this, under data protection legislation you have the right to:

• access to the personal data that we are processing about you
• require us to rectify inaccuracies in that data
• the right (in certain circumstances) to object to processing
• the right for your data to be ‘erased’
• lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.

The contact details for the Information Commissioner’s Office are:

For further information about the information which Welsh Government holds and its use, or if you wish to exercise your rights under the GDPR, please see contact details below:

The Welsh Government is committed to handling your personal data safely, securely and only for as long as we need. 

If you have any concerns about how we use your personal data, we encourage you to raise them with the relevant team in the first instance. 

You can also contact the Data Protection Officer by emailing DataProtectionOfficer@gov.wales or writing to the DPO at: 

Welsh Government 
Cathays Park
Cardiff 
CF10 3NQ

If you wish to make a formal complaint about how the Welsh Government has processed your personal data, you can complain about Welsh Government.

We will acknowledge your complaint and respond within an appropriate timescale, in line with data protection legislation and our complaints process.