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This document sets out the due dates for information submissions required during the 2023/24 financial year and provides guidance on those submissions as required. Templates will be made available on the Welsh Government website Regulatory returns for housing associations for returns which require a submission in a set format (those marked **).

Effective date: 31 March 2023

Related documents: The Regulatory Framework for Housing Associations Registered in Wales (2022), Regulatory Standard RS1 g)

Distribution: Welsh RSLs

Information Required

In order to discharge the regulatory function, we require the information detailed, by the corresponding submission date in Appendix A.

Please note that the dates provided are the last dates for submission. We welcome information submitted at an earlier date, as soon as the documents have received the appropriate approval.

Frequent late submissions of information required will be taken into account when forming Regulatory Judgements.

Should any of the deadlines present a difficulty or you have a query relating to the submission requirements please contact the Housing Regulation Team to discuss.

Statutory Accounts

Copies forwarded to be signed and approved by the Board and External Auditors.

Statutory accounts should be published on the RSL’s website by the submission date.

Management Accounts

As approved by the Board with the following minimum requirements:

  1. Detailed income and expenditure account, plus balance sheet
  2. Income and expenditure by business stream (where material)
  3. Narrative explaining major variances (including those relating to capital income and expenditure)
  4. Loan covenant monitoring, including an expected year end forecast
  5. Cashflow forecast, including details of current cash and available funding for at least the next 18 months.

Some of these requirements maybe provided in a Treasury Report.

Should the Board meetings cycle not allow for the accounts to be approved in time for the 42 day deadline, please submit a draft set by the deadline and subsequently forward confirmation of their approval.

Treasury Report

Increasing numbers of RSLs are preparing a report on their Treasury function, separate to the Management Accounts. Where RSLs are producing these a copy should be provided after it has been approved by the relevant Board or

30 Year Financial Forecasts

The detailed submission requirements for the 30 year financial forecasts will be provided separately.

The 31st August deadline is the last date for submission. Submissions should be made following the approval of the Forecast by the Board.

Strategic Business Plan

Some RSLs prepare a Strategic Business Plan, typically over 5 years, in addition to the 30 Year Financial Forecast.

Where this is the case, this should also be submitted, following approval by the Board.

Tenant Satisfaction Survey Results

Separate guidance will be issued. Please contact the Housing Regulation Team if you are unsure of these requirements.

Disposal Notifications

Non-Priority Disposal Notifications are required quarterly and are in addition to priority notifications (which are required within 10 days of completion). Notification form can be found here: disposals notification form along with
guidance direction about notification of disposals.

Quarterly Regulation Survey

A survey is issued directly to RSLs every quarter. Please carefully follow the instructions in the covering email and the survey itself.

Method of Submission

All information requested is to be submitted electronically to

Please note that hard copies will not be accepted.

Contact Information

The Housing Regulation Team

Telephone: 03000 625 256 or 03000 253 669

Rydym yn croesawu galwadau a gohebiaeth yn Gymraeg / We welcome calls and correspondence in Welsh.

Appendix A: Timetable period 1 April 2023 to 31 March 2024

Appendix A: Timetable period 1 April 2023 to 31 March 2024

Information Submission


Submission date

Format of submission

Audited financial statements

For RSLs that operate in a Group structure - consolidated financial statements and financial statements for individual subsidiaries are required

6 months after year end


Auditor’s letter and Board response

As presented to the Audit Committee or Board

6 months after year end


Reconciliation of management accounts to financial statements

Reconciliation of the figures in the financial statements to those as presented to Board in the management accounts

6 months after year end


Quarterly management accounts

As approved by the Board

42 days after the quarter end


Treasury report
(where prepared)

As approved by the Board / Committee

42 days after the quarter end


Private finance return (PFR)

For December year ends only, a return as at 31 December 2022 is also required. Please use the 2022

31 May 2023

Using the 2023 Excel template

30 year financial forecasts

In accordance with the attached guidance

31 August 2023

Separate guidance/ template to follow

Strategic/ Corporate business plan

As approved by the Board

When available


Internal Audit summary

As presented to the Board and / or Audit Committee

31 July 2023

or 30 April 2023 (Dec year ends only)


Annual statement of schedule 1 exemptions

In accordance with Housing Association Circular 005/10. A statement is required even if no exemptions have been made in the period

31 May 2023

or 28 February 2023for Dec year ends


Tenant satisfaction survey results

Using the template to be supplied

28 Feb 2024

Separate guidance/ template to follow

Board diversity return

Using the template to be supplied, assessing Board composition on 30 September 2023

31 October 2023

Separate guidance/ template to follow

Disposal notifications

As per the link above


Non-Priority - 21 days after the quarter end


Priority – within 10 days of the disposal taking place

Using the standard Disposal Notifications Excel form.

Quarterly Regulation Survey

See covering email which accompanies each survey

See covering email which accompanies each survey

Using the template supplied prior to submission each quarter