Timetable for registered social landlords (RSLs): 1 April 2023 to 31 March 2024

This document sets out the due dates for information submissions required during the 2023/24 financial year and provides guidance on those submissions as required. Templates will be made available on the Welsh Government website Regulatory returns for housing associations for returns which require a submission in a set format (those marked **).

Effective date: 31 March 2023

Related documents: The Regulatory Framework for Housing Associations Registered in Wales (2022), Regulatory Standard RS1 g)

Distribution: Welsh RSLs

In order to discharge the regulatory function, we require the information detailed, by the corresponding submission date in Appendix A.

Please note that the dates provided are the last dates for submission. We welcome information submitted at an earlier date, as soon as the documents have received the appropriate approval.

Frequent late submissions of information required will be taken into account when forming Regulatory Judgements.

Should any of the deadlines present a difficulty or you have a query relating to the submission requirements please contact the Housing Regulation Team to discuss.

Statutory Accounts

Copies forwarded to be signed and approved by the Board and External Auditors.

Statutory accounts should be published on the RSL’s website by the submission date.

Management Accounts

As approved by the Board with the following minimum requirements:

1. Detailed income and expenditure account, plus balance sheet
2. Income and expenditure by business stream (where material)
3. Narrative explaining major variances (including those relating to capital income and expenditure)
4. Loan covenant monitoring, including an expected year end forecast
5. Cashflow forecast, including details of current cash and available funding for at least the next 18 months.

Some of these requirements maybe provided in a Treasury Report.

Should the Board meetings cycle not allow for the accounts to be approved in time for the 42 day deadline, please submit a draft set by the deadline and subsequently forward confirmation of their approval.

Treasury Report

Increasing numbers of RSLs are preparing a report on their Treasury function, separate to the Management Accounts. Where RSLs are producing these a copy should be provided after it has been approved by the relevant Board or
Committee.

30 Year Financial Forecasts

The detailed submission requirements for the 30 year financial forecasts will be provided separately.

The 31st August deadline is the last date for submission. Submissions should be made following the approval of the Forecast by the Board.

Strategic Business Plan

Some RSLs prepare a Strategic Business Plan, typically over 5 years, in addition to the 30 Year Financial Forecast.

Where this is the case, this should also be submitted, following approval by the Board.

Tenant Satisfaction Survey Results

Separate guidance will be issued. Please contact the Housing Regulation Team if you are unsure of these requirements.

Disposal Notifications

Non-Priority Disposal Notifications are required quarterly and are in addition to priority notifications (which are required within 10 days of completion). Notification form can be found here: disposals notification form along with
guidance direction about notification of disposals.

Quarterly Regulation Survey

A survey is issued directly to RSLs every quarter. Please carefully follow the instructions in the covering email and the survey itself.

All information requested is to be submitted electronically to housingregulation@gov.wales

Please note that hard copies will not be accepted.