Children’s Advocacy – Range and Level Toolkit questionnaire: privacy notice

This privacy notice sets out how Welsh Government will collect, use and protect any personal information you provide when completing the Children’s Advocacy – Range and Level Toolkit questionnaire.

Welsh Government is the data controller for the personal data collected through this questionnaire.

Welsh Government is gathering information through this questionnaire to understand views on the relatability, use and future of the Children’s Advocacy Range and Level Toolkit.

The information collected will be used to:

• understand how the Toolkit is currently being used in practice
• explore views on whether the Toolkit should be amended, condensed or replaced
• inform discussions and decision‑making on next steps for the Toolkit

Participation in the questionnaire is voluntary.

The questionnaire may collect the following information:

• your role and organisation
• your professional views and feedback on the Range and Level Toolkit
• any additional information you choose to provide in free‑text responses

You are not required to provide personal data beyond what is necessary to respond to the questions.

We are processing your personal data under Article 6(1)(e) of the UK General Data Protection Regulation (UK GDPR), as the processing is necessary for the performance of a task carried out in the public interest or in the exercise of Welsh Government’s official authority.

Responses will be analysed by Welsh Government officials responsible for Children’s Advocacy policy.

Information from the questionnaire will be:

• saved securely by Welsh Government
• discussed within the National Advocacy Provider Forum and relevant Task and Finish Groups that are already established
• used to support decisions on the future direction of the Range and Level Toolkit

Findings will be used to inform policy development and next steps. Responses will not be shared outside these existing governance forums.

Access to the information you provide will be limited to Welsh Government officials working on Children’s Advocacy policy and members of the established governance groups identified above.

Your personal data will not be shared with any other third parties, unless Welsh Government is legally required to do so.

Your personal data will be kept only for as long as it is required for the purpose of this work.

Responses will be retained in line with Welsh Government retention and disposal schedules and will then be securely deleted.

Under the UK GDPR, you have the right to:

• access the personal data we hold about you
• request correction of inaccurate data
• request restriction or deletion of your data, in certain circumstances
• object to the processing of your data, where applicable

If you have any questions about this privacy notice or how your information is being used, please contact:

Data Protection Queries
Email: dataprotectionqueries@gov.wales 

The Welsh Government is committed to handling your personal data safely, securely and only for as long as we need. 

If you have any concerns about how we use your personal data, we encourage you to raise them with the relevant team in the first instance. 

You can also contact the Data Protection Officer by emailing DataProtectionOfficer@gov.wales or writing to the DPO at: 

Welsh Government 
Cathays Park 
Cardiff 
CF10 3NQ

If you wish to make a formal complaint about how the Welsh Government has processed your personal data, you can complain about Welsh Government

We will acknowledge your complaint and respond within an appropriate timescale, in line with data protection legislation and our complaints process.

Further information about how Welsh Government processes personal data is available in the Welsh Government Privacy Notice on GOV.WALES.