How the Commission for Welsh-speaking Communities uses your data and your rights in relation to personal information.
The Commission for Welsh-speaking Communities (‘the commission’) was established by the Welsh Government in order to make recommendations that could help strengthen Welsh-speaking communities and the use of Welsh as a community language. Strengthening Welsh-speaking communities is central to the Welsh Government’s strategy of doubling the daily use of Welsh by 2050.
The commission will make its recommendations in the form of a report.
To help us achieve these objectives we engage with the views of citizens, organisations and stakeholders.
Personal data is defined under the General Data Protection Regulation (GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’. The engagement work of the commission does not explicitly ask for personally identifiable data. However, correspondents may choose to provide personal data as part of their communication with the commission.
Upon receipt of the information, the Welsh Government becomes the data controller for it.
The lawful basis of processing information in this exercise is our public task, which is exercising our official authority to undertake the core role and functions of the Welsh Government [footnote 1]. Individual participation is voluntary.
1 The commission is independent from government in the sense that it is able to develop recommendations, seek evidence and otherwise carry out its role without political interference from Ministers. With the exception of the Chair, the commissioners are not employed by the Welsh Government. However, the operational support for the commission is provided by the Welsh Government, and Welsh Government officials will be managing the database of the mailing list.
The personal data of people contacting the commission is collected by Welsh Government officials and held on a database in a secure file, where data can only be accessed by a limited number of Welsh Government officials.
Personal and special category information that will be collected and held includes personal details such as name, address, and contact details.
If you have submitted information or evidence to the commission for consideration, any personally identifiable data will be removed by Welsh Government officials before the information is passed on to members of the commission not employed by the Welsh Government.
Personal data will not be shared outside of the Welsh Government. Personal data, such as names, will not be shared with members of the commission not employed by the Welsh Government without explicit consent.
Use of information
In our remit as the data controller, the Welsh Government uses the information received for the below purposes. These purposes are necessary so as to enable us to carry out our public task and in the exercise of our official authority:
- contacting individuals who have expressed a wish to be kept informed of the activity of the commission
- monitoring the overall engagement with the commission
This list will be expanded as the work of the commission develops.
Under GDPR, you have the following rights in relation to the personal information you provide as part of this evaluation:
- the right of access (request a copy of your own data)
- the right of rectification (correcting incorrect information)
- the right to object to or restrict processing of data
- the right to erasure
- the right to lodge a complaint with the Information Commissioner’s office
If you have any questions, you may contact email@example.com
If you would like to discuss the storage and processing of your data, you can contact the Welsh Government data protection officer:
Data Protection Officer
Or contact the commission's secretariat:
Secretariat to the Commission for Welsh-speaking Communities
Cymraeg 2050 Division
As per the final right set out above, the information commissioner’s office can be contacted at: firstname.lastname@example.org or on 029 2067 8400 / 0303 123 1113. Further details for the information commissioner can be found below.
Information Commissioner’s Office (Wales)
17 Churchill Way