Data collection and information management for schools | Sub-topic

Attendance data collection

Guidance on recording and submitting data

Guidance and services

Attendance data collection: technical completion notes (primary pupils)
Guidance for schools on recording attendance data and submitting it to your local authority (LA).
Attendance data collection: technical completion notes (secondary pupils)
Guidance for schools on recording attendance data and submitting it to your local authority (LA).
Attendance data collection: frequently asked questions
Includes advice on the codes to use in unusual circumstances.

Educated other than at school pupil level collection

Guidance on recording and submitting data

Guidance and services

Educated otherwise than at school (EOTAS) census: technical completion notes
Guidance for local authorities about the information required and how to submit it.

Information management for schools

Guidance on the keeping and transfer of pupil information

Guidance and services

Guidance for schools to implement the information management strategy
Help for schools to apply the information management strategy and data protection recommendations.
Educational records, school reports and the common transfer system: guidance for schools and local authorities
Guidance on the keeping, disposal, disclosure and transfer of a pupil's educational record.
Schools’ portal
Information and Resources for Schools includes data and information related websites for schools to use to carry out their information and data functions.
Common Transfer System (CTS) and s2s: guidance for local authorities
How to use the school2school (s2s) website to send and exchange pupil information securely.
Data management information: privacy notice on collecting attendance and personal characteristics data
This privacy notice tells you what, when and why we receive the data from schools on attendance and personal characteristics from September 2020.
Common Transfer System (CTS) and s2s: guidance for schools
How to use the school2school (s2s) website to send and exchange pupil information securely.
Protection of biometric information: guidance for schools and further education institutions
Guidance on your legal duties if you use biometric information.
Reporting school and pupil information: regulations
A summary of the requirements for reporting school and pupil information.
Data management information: privacy notice
How we manage the information we receive from schools and local authorities about children and young people.
Data management information: guidance for young people
What we do with the information we receive about you from schools and local authorities.

Policy and background Includes strategy, reports, projects and assessments.

Data sharing to support UCAS in matching free school meals data to higher education applications: privacy notice
Report
How we will handle data to support UCAS in matching free school meals to higher education applications.

Key dates and work planning (data collection)

What data you need to submit and when

Guidance and services

Information and data collection calendar
A list of dates for submitting information including attendance, tests and assessment data.
Data collection and statistical returns: planning tool for schools and colleges
A list of information to be submitted including who receives the data, how often and how much time it will take.

National data collection (schools)

Details of the required teacher assessment information

Guidance and services

National data collection (NDC): technical completion notes for schools and local authorities
Guidance on the teacher assessment information required and how to submit it.
National data collection (NDC): frequently asked questions
Includes advice on what codes to use.

Post-16 data collection

Guidance on recording and submitting data

Guidance and services

Advanced Skills Baccalaureate Wales: recording and measuring outcomes
Guidance for education providers on our proposed approach.
Post-16 data collection: technical completion notes
Guidance for schools and local authorities about the information required and how to submit it.
Post-16 data collection: frequently asked questions
Includes information about how the data will be used, learning activity categories and guided contact hours.
Post-16 data collection: DEWi summary and validation report guidance
Understanding the Data Exchange Wales (DEWi) management report for the 2023 academic year.

Pupil level annual school census (PLASC)

Guidance on the information required and how to submit it

Guidance and services

Pupil level annual school census (PLASC): technical completion notes
Guidance for schools and local authorities about the information required and how to submit it.
Pupil level annual school census (PLASC): frequently asked questions
Includes advice on where and how to send your completed file.
Infant class size: guidance
Guidance on class size law and school admissions appeals where class size is an issue.
Collecting and recording data on pupils’ first language: guidance for schools and local authorities
Why we are collecting first language data and advice to help you collect and record it.
Collecting and recording data on pupils' ethnic background: guidance for schools and local authorities
Why we are collecting data on pupil's ethnic background and advice to help you collect and record it.

School workforce annual census (SWAC)

Guidance on the information required and how to submit it

Guidance and services

School workforce annual census (SWAC): technical completion notes for school data returns
Guidance for schools and local authorities about the information required and how to submit it.
School workforce annual census (SWAC): technical completion notes for pay, HR and absence data returns
Guidance for schools and local authorities about the information required and how to submit it.
School workforce annual census (SWAC): data items collected
Explains what data schools have to provide to complete the School Workforce Annual Census (SWAC).
School workforce annual census (SWAC): privacy notice
What we do with the information schools and local authorities submit to us.
School workforce annual census (SWAC): guidance for local authorities
Provides advice for local authorities on how to complete the census.
School workforce annual census (SWAC): guidance for schools
Provides advice for headteachers and schools on how to complete the census.

Attendance data collection

Guidance and services

Educated other than at school pupil level collection

Guidance and services

Information management for schools

Guidance and services

Policy and background Includes strategy, reports, projects and assessments.

Key dates and work planning (data collection)

Guidance and services

National data collection (schools)

Guidance and services

Post-16 data collection

Guidance and services

Pupil level annual school census (PLASC)

Guidance and services

School workforce annual census (SWAC)

Guidance and services

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