Create and update 'collection' on GOV.WALES

Before you create or edit content, you need to read and understand:

• the style guide
• writing for GOV.WALES

You should also have a version of the content ready for publication.

Use a collection to fulfil a user need to find a group of content based on something other than topic. For example:

• time, for example cross compliance 2017
• audience, for example additional learning needs: guidance for schools and local authorities
• type, for example health circulars
• specialist need, including grouping content from multiple topics, for example safeguarding guidance

You can add content to more than one collection.

Collections should:

• be mainly a list of links to other pages
• contain only ‘guidance and services’ or only ‘policy and background’ – do not include content from both categories in the same collection

Any content unique to the collection should be brief and only provide context introducing the linked pages. For example, under a section heading you might add ‘annual reports include our spending and performance for each financial year’. If you have more content, this should be on a separate page as it’s a different user need.

A collection cannot contain another collection. This is to prevent complicated and deep navigation. Consider alternatives such as:

• sections within a single collection
• related links to other collections
• a detailed guide which introduces more than one collection

Do not create a collection:

• in place of a sub-topic, sub-topics are our primary way of grouping content
• for content that users do not need, or would not expect to find together
• in place of a records management system
• for a single publication

Contact the Corporate Digital Team to create a collection. Once created, you can edit and add content to it.  

Edit an existing collection

1. Log in to GOV.WALES and LLYW.CYMRU.
2. Find the existing collection either by browsing the public site or select Workbench then All recent content. You must do this on GOV.WALES as the English content must be edited first.
3. Open the collection.
4. Select EDIT DRAFT or NEW DRAFT.
5. If necessary, edit the Title field.
6. If necessary, edit the Summary field.
7. Select Add Collection Section and add a heading.
8. Start typing the name of the page that you want to link to in the box under NODES WITH OVERRIDE.
9. Select the correct page from the drop down list.
10. If you want to use an alternative title for the page in the collection, type this in the Custom text box. 
11. Repeat steps 7 to 9 for additional pages in the collection. 
12. To add a new subheading use Add Collection Section  and repeat steps 7 to 9.
13. Tag to relevant Topics.
14. If content is from or about an organisation complete EXTERNAL ORGANISATIONS.
15. Add a Review Date.
16. Complete Revision log message (all languages) with brief summary of changes.
17. Select Save and Create New Draft.
18. To add the Welsh content, select TRANSLATE.
19. Select Add from row labelled Welsh.
20. Update fields with Welsh language content.
21. To save changes without making them public select Save and Create New Draft (this translation). To save and make changes public select Save and publish (this translation).
22. Publish the Welsh and the English and check both languages, for example layout is correct and links work.

Lists which components are available and how to use them if they are allowed.

Paragraphs: add collection section

You must use the collection section to link to content that you are grouping together. 

Paragraphs: content

You should not need to use content paragraphs in collections. Provide context using the:

• page title
• page summary
• section titles
• section summaries

Paragraphs: accordion

Do not use the accordion paragraph in collections.

Paragraphs: related links

Do not use the related links paragraph in collections.

Paragraphs: call out message

Do not use the call out message in collections.

Paragraphs: contact details

Follow the contact details definition to add contact information, for example a telephone number.

Internal links (node)

Use to link to around 5 pages directly related to the user needs being met by the collection.

Internal links (terms)

Avoid using internal links (terms). These links are to topics and usually the most relevant topic is already found by the breadcrumb.

External links

Follow the sidebar links definition to link to content directly related to the user needs met by your content.